{"id":11671,"date":"2021-11-18T12:21:00","date_gmt":"2021-11-18T11:21:00","guid":{"rendered":"https:\/\/www.lettingaproperty.com\/landlord\/blog\/?p=11671"},"modified":"2026-07-05T23:23:22","modified_gmt":"2026-07-05T22:23:22","slug":"tenancy-documents-landlord-should-provide","status":"publish","type":"post","link":"https:\/\/www.lettingaproperty.com\/landlord\/blog\/tenancy-documents-landlord-should-provide\/","title":{"rendered":"Essential Tenancy Documents: A Guide for UK Landlords and Tenants"},"content":{"rendered":"<p>When starting a new rental journey in the UK, understanding your rights regarding <strong>tenancy documents<\/strong> matters for both your legal protection and peace of mind. Your landlord or letting agent is legally obligated to provide specific paperwork to ensure the tenancy is valid and safe; our <a href=\"https:\/\/www.lettingaproperty.com\/landlord\/lettings\">fixed-price letting plans<\/a> include preparing and serving these documents correctly. Getting these documents right also matters for possession: Section 21 &#8220;no-fault&#8221; evictions were abolished in England from 1 May 2026, so a landlord now regains possession using the Section 8 grounds, and some of those grounds depend on the deposit being protected correctly. In this comprehensive guide, LettingaProperty explores the essential <strong>tenancy documents<\/strong> you must receive before moving in.<\/p>\n<div class=\"rental-estimator-cta\" style=\"background: #e5eff6; padding: 16px; border-radius: 13px; margin: 20px 0; font-family: 'DM Sans', sans-serif; text-align: center;\">\n<h3 style=\"font-size: 20px !important; margin-top: 0; margin-bottom: 12px; line-height: 1.3; color: #3c3c3b;\">Are you charging enough rent?<\/h3>\n<p style=\"margin-bottom: 16px; font-size: 15px; line-height: 1.4; color: #3c3c3b;\">Many landlords undervalue their property without realising. Get a free, instant estimate from real local letting data and see what yours could really achieve. Thinking of letting? <a href=\"https:\/\/www.lettingaproperty.com\/landlord\/lettings\">Compare our fixed-price letting plans<\/a>.<\/p>\n<p><a style=\"text-decoration: none;\" href=\"https:\/\/www.lettingaproperty.com\/instant-valuation?modal_key3=open&amp;utm_medium=blog_in_article\" target=\"_blank\" rel=\"noopener noreferrer\"><br \/>\n<button style=\"background: #df5e09; color: #faf4f0; border: none; padding: 12px 20px; width: 100%; max-width: 280px; border-radius: 6px; font-size: 16px; font-weight: bold; cursor: pointer; display: inline-block; margin: 0 auto;\" type=\"button\"> Check my rent <\/button><br \/>\n<\/a><\/p>\n<\/div>\n<h2 id=\"essential-documents\">Essential Tenancy Documents for UK Landlords and Tenants<\/h2>\n<p>To ensure a legally compliant rental, every tenant should be issued with a specific set of certificates and agreements. These documents verify safety standards and define the legal boundaries of the tenancy.<\/p>\n<ol>\n<li>Signed Tenancy Agreement (usually an Assured Shorthold Tenancy).<\/li>\n<li>The latest version of the &#8220;How to Rent&#8221; guide.<\/li>\n<li>Gas Safety Record (CP12) from a qualified engineer.<\/li>\n<li>Electrical Installation Condition Report (<a href=\"https:\/\/www.lettingaproperty.com\/landlord\/blog\/mandatory-electrical-safety-inspections\/\">EICR<\/a>).<\/li>\n<li><a href=\"https:\/\/www.lettingaproperty.com\/landlord\/blog\/epc-certificates\/\">Energy Performance Certificate<\/a> (EPC) with a minimum rating of E.<\/li>\n<li>Deposit Prescribed Information and scheme details.<\/li>\n<li>Detailed Property Inventory and Check-in Report.<\/li>\n<\/ol>\n<h2 id=\"tenancy-agreement\">1. The Tenancy Agreement (Assured Shorthold Tenancy)<\/h2>\n<p>The tenancy agreement is the primary legal contract between the landlord and the tenant. Most private rentals in England use an Assured Shorthold Tenancy (AST) agreement. This document sets out the legal rights and responsibilities of both parties. It is essential to read the contract thoroughly before signing, as it remains legally binding throughout the term.<\/p>\n<p>Your tenancy agreement should clearly set out the following:<\/p>\n<ul>\n<li>Full names of all legal tenants and the landlord.<\/li>\n<li>The specific address of the rental property.<\/li>\n<li>The fixed term duration (start and end dates).<\/li>\n<li>The monthly rent amount and preferred payment method.<\/li>\n<li>Detailed clauses regarding pets, subletting, and garden maintenance.<\/li>\n<\/ul>\n<p>Under the Tenant Fees Act 2019, landlords are limited in what they can charge for cleaning or administration fees. Ensure any financial obligations listed in the contract comply with current UK legislation.<\/p>\n<h2 id=\"how-to-rent-guide\">2. The &#8216;How to Rent&#8217; Guide<\/h2>\n<p>Landlords are legally required to provide tenants with the most recent version of the government&#8217;s &#8220;How to Rent&#8221; guide. This document provides a checklist for the renting process and details tenant rights in England. Section 21 &#8220;no-fault&#8221; evictions were abolished in England from 1 May 2026, so the old rule that this guide was a prerequisite for a Section 21 notice no longer applies. Under the Renters&#8217; Rights Act 2025, landlords must instead give tenants prescribed written information about the tenancy before it begins, and existing tenants should have received the government&#8217;s Information Sheet by 31 May 2026. It is still good practice to provide the current guidance, as a digital link or printed copy, before your tenancy begins so you understand your rights.<\/p>\n<h2 id=\"deposit-protection\">3. Deposit Prescribed Information<\/h2>\n<p>If you pay a security deposit for an AST, it must be protected in a government-approved scheme within 30 days. Landlords must use one of three providers: the Deposit Protection Service (DPS), MyDeposits, or the Tenancy Deposit Scheme (TDS). Your landlord must provide you with &#8220;Prescribed Information&#8221; explaining where your money is held. Protecting the deposit correctly also matters for possession, as a landlord must comply with the deposit rules to rely on certain Section 8 grounds.<\/p>\n<p>The prescribed information must include:<\/p>\n<ul>\n<li>The exact amount of the deposit registered.<\/li>\n<li>The contact details for the scheme administrator.<\/li>\n<li>The circumstances under which the landlord might claim against the deposit.<\/li>\n<li>A copy of the scheme&#8217;s terms and conditions.<\/li>\n<\/ul>\n<h2 id=\"epc-certificate\">4. Energy Performance Certificate (EPC)<\/h2>\n<p>An <a href=\"https:\/\/www.lettingaproperty.com\/energy-performance-certificate\">Energy Performance Certificate (EPC)<\/a> rates the energy efficiency of a building. Since 2018, most rental properties in England and Wales must have a minimum rating of &#8216;E&#8217; to be legally let. Landlords cannot start a new tenancy if the property falls below this standard. Always request a copy of the EPC to understand your potential heating costs and ensure the property meets legal requirements.<\/p>\n<h2 id=\"eicr-report\">5. Electrical Installation Condition Report (EICR)<\/h2>\n<p>The Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020 mandate that all rental properties must have a <a href=\"https:\/\/www.lettingaproperty.com\/electrical-installation-condition-report\">valid EICR<\/a>. This report verifies that the electrical installations are safe. These inspections must be carried out every five years by a qualified electrician. You should receive a copy of this report within 28 days of the inspection or before you move in.<\/p>\n<h2 id=\"gas-safety-record\">6. Gas Safety Record (CP12)<\/h2>\n<p>For properties with gas appliances, a <a href=\"https:\/\/www.lettingaproperty.com\/gas-safety-certificate\">Landlord Gas Safety Record (often called a CP12)<\/a> is non-negotiable. The Gas Safety (Installation and Use) Regulations 1998 require an annual check by a Gas Safe registered engineer. You must receive a copy of the certificate before you move into the property. Ensure you check the &#8220;valid until&#8221; date to confirm the safety of all gas fires, boilers, and hobs.<\/p>\n<h2 id=\"property-inventory\">7. Property Inventory and Check-in Report<\/h2>\n<p>While not a strict legal requirement like the CP12, a property inventory is arguably one of the most vital <strong>tenancy documents<\/strong>. This report details the condition of the property and its contents at the start of the tenancy. It serves as the primary evidence during deposit disputes at the end of the term. Check the inventory carefully and take your own time-stamped photographs of any existing damage or wear.<\/p>\n<h2 id=\"nation-differences\">Requirements in England, Scotland and Wales<\/h2>\n<p>Renting is devolved, so the exact documents and rules differ across Great Britain. Gas safety applies everywhere, but tenancy types, deposit schemes, electrical rules and landlord registration are not the same in each nation. This table summarises the main differences.<\/p>\n<figure class=\"wp-block-table\">\n<table style=\"width: 100%;\">\n<thead>\n<tr>\n<th style=\"width: 20.3744%;\">Requirement<\/th>\n<th style=\"width: 27.0925%;\">England<\/th>\n<th style=\"width: 23.348%;\">Wales<\/th>\n<th style=\"width: 27.7533%;\">Scotland<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"width: 20.3744%;\">Tenancy type<\/td>\n<td style=\"width: 27.0925%;\">Assured tenancy (periodic since 1 May 2026)<\/td>\n<td style=\"width: 23.348%;\">Occupation contract (Renting Homes (Wales) Act 2016)<\/td>\n<td style=\"width: 27.7533%;\">Private Residential Tenancy (PRT)<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 20.3744%;\">Written terms<\/td>\n<td style=\"width: 27.0925%;\">Tenancy agreement plus the prescribed information required by the Renters&#8217; Rights Act<\/td>\n<td style=\"width: 23.348%;\">Written statement of the contract, within 14 days of moving in<\/td>\n<td style=\"width: 27.7533%;\">PRT agreement with the statutory terms, plus the Scottish Government Easy Read Notes<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 20.3744%;\">&#8220;How to Rent&#8221; guide<\/td>\n<td style=\"width: 27.0925%;\">Yes (England only)<\/td>\n<td style=\"width: 23.348%;\">No<\/td>\n<td style=\"width: 27.7533%;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 20.3744%;\">Gas Safety Record (CP12)<\/td>\n<td style=\"width: 27.0925%;\">Yes, annually<\/td>\n<td style=\"width: 23.348%;\">Yes, annually<\/td>\n<td style=\"width: 27.7533%;\">Yes, annually<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 20.3744%;\">Electrical (EICR)<\/td>\n<td style=\"width: 27.0925%;\">Every 5 years<\/td>\n<td style=\"width: 23.348%;\">Current EICR, within 7 days of moving in<\/td>\n<td style=\"width: 27.7533%;\">Every 5 years<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 20.3744%;\">EPC<\/td>\n<td style=\"width: 27.0925%;\">Required, minimum rating E<\/td>\n<td style=\"width: 23.348%;\">Required, minimum rating E<\/td>\n<td style=\"width: 27.7533%;\">Required<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 20.3744%;\">Deposit protection<\/td>\n<td style=\"width: 27.0925%;\">Within 30 days, England and Wales schemes<\/td>\n<td style=\"width: 23.348%;\">Within 30 days, England and Wales schemes<\/td>\n<td style=\"width: 27.7533%;\">Within 30 working days, Scottish schemes<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 20.3744%;\">Smoke and CO alarms<\/td>\n<td style=\"width: 27.0925%;\">Required<\/td>\n<td style=\"width: 23.348%;\">Required (mains-wired, interlinked, plus CO alarms)<\/td>\n<td style=\"width: 27.7533%;\">Required (interlinked, plus CO alarms)<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 20.3744%;\">Landlord registration<\/td>\n<td style=\"width: 27.0925%;\">PRS database (being introduced under the Renters&#8217; Rights Act)<\/td>\n<td style=\"width: 23.348%;\">Rent Smart Wales (required)<\/td>\n<td style=\"width: 27.7533%;\">Scottish Landlord Register (required)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/figure>\n<p>In Scotland, deposits go into one of the three approved Scottish schemes (SafeDeposits Scotland, Letting Protection Service Scotland or mydeposits Scotland) rather than the England and Wales schemes, and every landlord must be registered with their local council. In Wales, tenants are known as contract-holders, and the written statement of the occupation contract takes the place of a traditional tenancy agreement.<\/p>\n<h2 id=\"faqs\">Frequently Asked Questions (FAQs)<\/h2>\n<h3>What documents must a landlord provide by law?<\/h3>\n<p>UK landlords must legally provide an AST agreement, the &#8216;How to Rent&#8217; guide, a valid EPC, an EICR certificate, a Gas Safety Record (if applicable), and Deposit Prescribed Information. Since 1 May 2026, Section 21 &#8220;no-fault&#8221; evictions have been abolished in England, so these documents are no longer tied to a Section 21 notice, but they remain legal requirements in their own right.<\/p>\n<h3>When should I receive my tenancy documents?<\/h3>\n<p>Ideally, you should receive safety certificates (Gas Safety and EICR) and the &#8216;How to Rent&#8217; guide before you move in. Deposit Prescribed Information must be provided within 30 days of the landlord receiving your security deposit.<\/p>\n<h3>Can a landlord evict me if they didn&#8217;t provide an EPC?<\/h3>\n<p>Section 21 &#8220;no-fault&#8221; evictions were abolished in England from 1 May 2026, so the old link between these documents and a Section 21 notice no longer applies. A valid EPC is still a legal requirement, and a landlord cannot lawfully let a property that falls below the minimum EPC standard.<\/p>\n<h3>Is a property inventory legally required?<\/h3>\n<p>While not legally mandated, an inventory is highly recommended for all Assured Shorthold Tenancies. It provides the evidence needed to settle deposit disputes through the TDS, MyDeposits, or DPS schemes.<\/p>\n<p><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [\n    {\n      \"@type\": \"Question\",\n      \"name\": \"What documents must a landlord provide by law?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"UK landlords must legally provide a tenancy agreement, the required tenancy information and the current How to Rent guidance, a valid EPC, an EICR, a Gas Safety Record where there is gas, and Deposit Prescribed Information. 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A valid EPC is still a legal requirement, and a landlord cannot lawfully let a property that falls below the minimum EPC standard.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Is a property inventory legally required?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"While not legally mandated, an inventory is highly recommended for all tenancies. It provides the evidence needed to settle deposit disputes through the TDS, MyDeposits or DPS schemes.\"\n      }\n    }\n  ]\n}\n<\/script><\/p>\n","protected":false},"excerpt":{"rendered":"<p><span class=\"span-reading-time rt-reading-time\" style=\"display: block;\"><span class=\"rt-label rt-prefix\">Reading Time: <\/span> <span class=\"rt-time\"> 5<\/span> <span class=\"rt-label rt-postfix\">minutes<\/span><\/span>When starting a new rental journey in the UK, understanding your rights regarding tenancy documents matters for both your legal protection and peace of mind. Your landlord or letting agent [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":11686,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[46],"tags":[49,27,31,59,22,4],"class_list":["post-11671","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tenant-advice","tag-electrical-installation-condition-report","tag-energy-performance-certificates","tag-how-to-rent-guide","tag-property-inventory","tag-tenancy-agreements","tag-tenancy-deposit-scheme"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Essential Tenancy Documents: A Guide for UK Landlords and Tenants<\/title>\n<meta name=\"description\" content=\"Learn which tenancy documents are legally required for UK rentals, including AST agreements, Gas Safety Records, EICR reports, and EPC 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